Skip to main content

Submission Guidelines

Submitting an Article Online

To submit an article online, and to check the status of your submission, you need to have an account with the journal.

Don't have an account? Register here.

Start Submission

Article Types

Technical Articles

Technical articles should present a software tool or an experimental or computational method, test or procedure or hardware design. The tool or method described may be new or may be an update or adaptation of an existing one. The tool or method needs to have been tested, and while not necessarily outperforming existing approaches should show innovation in the approach or implementation. Authors must clearly acknowledge work upon which they are building, both published and unpublished.

Technical articles should be no more than 8,500 words in length, including references and citations.

This section is peer reviewed.

Short Reports

Short reports are suitable for the presentation of research that extends previously published research, including the reporting of additional data and confirmatory results in other settings, as well as small-scale studies.

Short reports should be no longer than 5,000 words in length, including references and citations.

This section is peer reviewed.

Commentaries

Commentaries are short, narrowly focused articles of contemporary interest and usually take one of two forms: 1) The first form is a discussion of an article or trial that was recently published or that is soon to be published, and that is interesting enough to warrant further comment or explanation. This type of commentary discusses specific issues within a subject area rather than the whole field, explains the implications of the article and puts it in context. Opinions are welcome as long as they are factually based; 2)The second form is more editorial in nature and covers an aspect of an issue that is relevant to the journal's scope, for example discussion of the impact of new technology on research and treatment. A maximum of ten articles may be included in the references.

Commentaries should be no longer than 8,500 words in length, including references and citations.

This section is peer reviewed.

Reviews

Reviews are a feature of the journal that may include, but are not limited to, the following types of articles: 1) systematic and substantial syntheses of specific research areas; 2) evaluations of progress in specified areas; 3) critical assessments with respect to issues.

Reviews should be no longer than 8,000 words, including references and citations.

This section is peer reviewed.

Case Studies

Case studies usually present a major programme intervention or policy option relevant to the journal field. Manuscripts that include a rigorous assessment of the processes and the impact of the study, as well as recommendations for the future, will generally be considered favourably.

Case studies should be no longer than 6,000 words, including references and citations.

This section is peer reviewed.

Book Reviews

Book reviews are short articles that are written by specialists and read by the general community. The aim of a Book review is to give a brief summary of the book's strengths and weaknesses and to evaluate the book's overall usefulness to the audience it is intended for.

Book Reviews should be no longer than 3,000 words, including references and citations.

Author Guidelines

All submissions should be made electronically through the Future Cities and Environment website. If you have any questions prior to submission then you can get in touch with us via our Contact pageOnce submitted, the author can track the submission and communicate with the editors via the account on the online journal management system.

Please consider the journal’s submission guidelines when preparing your manuscript. Failure to do so may delay the processing of your submission and you may be asked to amend your submission accordingly.

In particular, please ensure that you follow the word limit for your intended article type. All word counts include referencing and citations.  

If you are struggling to keep your manuscript within the word limit, then please consider moving some of your work to a supplementary file.  You can include as much additional information, figures and tables as you need in this way and these files will be made available for download alongside the main article.  Please note that supplementary files will not receive typesetting and so these files should be uploaded in a clear and presentable manner.  Failure to do so may again result in delays and a request to amend your submission files.

Template

An article template is available to download here. This provides a summary of the main structural and formatting requirements for submitting to this journal (also detailed below)

 

Structure

Title page
The journal operates a single blind review process, meaning that you do not need to anonymise your submission file.

The names of all authors, affiliations, contact details, biography (optional) and the corresponding author details must be completed online as part of the submission process but can be included on the title page of your manuscript file, should you wish.

Author names should include a forename and a surname. Forenames cannot include only initials.

  • J. Bloggs is not preferred. The full name, Joe Bloggs is required (this will enhance the 'findability' of your publication)

The affiliation should ideally include ‘Department, Institution, City, Country’, however only the Institution and Country are mandatory.

Abstract
Research articles must have the main text prefaced by an abstract of no more than 250 words summarising the main arguments and conclusions of the article. This must have the heading ‘Abstract’ and be easily identified from the start of the main text.

A list of up to six key words may be placed below the abstract (optional).

The Abstract and Keywords should also be added to the metadata when making the initial online submission.

Main text
The body of the submission should be structured in a logical and easy to follow manner. A clear introduction section should be given that allows non-specialists in the subject an understanding of the publication and a background of the issue(s) involved. Methods, results, discussion and conclusion sections may then follow to clearly detail the information and research being presented.

Up to three level headings may be present and must be clearly identifiable using different font sizes, bold or italics. We suggest using Headings 1, 2 and 3 in MS-Word’s ‘Style’ section.

Supplementary Files (optional)
Any supplementary/additional files that should link to the main publication must be listed, with a corresponding number, title and option description. Ideally the supplementary files are also cited in the main text.

e.g. Supplementary file 1: Appendix. Scientific data related to the experiments.

Note: additional files will not be typeset so they must be provided in their final form. They will be assigned a DOI and linked to from the publication.

Reproducibility
If data, structured methods or code used in the research project have been made openly available, a statement should be added to inform the reader how/where to access these files. This should include the repository location and the DOI linking to it. Read our reproducibility guide for more information on best practice and maximising the impact of your open data.

If data used in the research project has not been made available, a statement confirming this should be added, along with reasoning why.

The journal's data policy is available on the Editorial Policies page.

Ethics and consent (if applicable)
Research involving human subjects, human material, or human data, must have been performed in accordance with the Declaration of Helsinki. Where applicable, studies must have been approved by an appropriate ethics committee and the authors should include a statement within the article text detailing this approval, including the name of the ethics committee and reference number of the approval. The identity of the research subject(s) should be anonymised whenever possible. For research involving human subjects, informed consent to participate in the study must be obtained from participants (or their legal guardian) and added to this statement. If a study involving human subjects/tissue/data was exempt from requiring ethical approval, a confirmation statement from the relevant body should be included within the submission.

Experiments using animals must follow national standards of care. For further information, click here.

Acknowledgements (optional)
Any acknowledgements must be headed and in a separate paragraph, placed after the main text but before the reference list.

Funding Information (if applicable)
Should the research have received a funding grant then the grant provider and grant number should be detailed.

Competing interests
If any of the authors have any competing interests then these must be declared. A short paragraph should be placed before the references. Guidelines for competing interests can be found here. If there are no competing interests to declare then the following statement should be present: The author(s) has/have no competing interests to declare.

Authors' contributions
A sentence or a short paragraph detailing the roles that each author held to contribute to the authorship of the submission. Individuals listed must fit within the definition of an author, as per our authorship guidelines.

References
All references cited within the submission must be listed at the end of the main text file.

 

Permissions

The author is responsible for obtaining all permissions required prior to submission of the manuscript. Permission and owner details should be mentioned for all third-party content included in the submission or used in the research.

If a method or tool is introduced in the study, including software, questionnaires, and scales, the license this is available under and any requirement for permission for use should be stated. If an existing method or tool is used in the research, it is the author's responsibility to check the license and obtain the necessary permissions. Statements confirming that permission was granted should be included in the Materials and Methods section.

 

Language & Text

Capitalisation
For the submission title:

Capitalise all nouns, pronouns, adjectives, verbs, adverbs and subordinate conjunctions (i.e. as, because, although). Use lowercase for all articles, coordinate conjunctions and prepositions.

  • Slip-Sliding on a Yellow Brick Road: Stabilization Efforts in Afghanistan

Headings within the main text:

First level headings in the text should follow the same rule as the main title.

For lower-level subheadings, only capitalise first letter and proper nouns.

Headings should be under 75 characters.

Spelling
Submissions must be made in English. Authors are welcome to use American or British spellings as long as they are used consistently throughout the whole of the submission.

  • Colour (UK) vs. Color (US)

When referring to proper nouns and normal institutional titles, the official, original spelling must be used.

  • World Health Organization, not World Health Organisation

Grammar
American or English grammar rules may be used as long as they are used consistently and match the spelling format (see above). For instance, you may use a serial comma or not.

  • red, white, and blue OR red, white and blue

Font
The font used should be commonly available and in an easily readable size. This may be changed during the typesetting process.

Underlined text should be avoided whenever possible.

Bold or italicised text to emphasise a point are permitted, although should be restricted to minimal occurrences to maximise their efficiency.

Lists
Use bullet points to denote a list without hierarchy or order of value. If the list indicates a specific sequence then a numbered list must be used.

Lists should be used sparingly to maximise their impact.

Quotation marks
Use single quotation marks except for quotes within another speech, in which case double quotation marks are used.

Quotations that are longer than three lines in length must be in an indented paragraph separate from the main text.

The standard, non-italicised font must be used for all quotes.

It must be clear from the text and/or citation where the quote is sourced. If quoting from material that is under copyright then permission will need to be obtained from the copyright holder.

Acronyms & Abbreviations
With abbreviations, the crucial goal is to ensure that the reader – particularly one who may not be fully familiar with the topic or context being addressed – is able to follow along. Spell out almost all acronyms on first use, indicating the acronym in parentheses immediately thereafter. Use the acronym for all subsequent references.

  • Research completed by the World Health Organization (WHO) shows …

A number of abbreviations are so common that they do not require the full text on the first instance. Examples of these can be found here.

Abbreviations should usually be in capital letters without full stops.

  • USA, not U.S.A

Common examples from Latin origin do not follow this rule and should be lower case and can include full stops.

  • e.g., i.e., etc.

Use of footnotes/endnotes
Use endnotes rather than footnotes (we refer to these as ‘Notes’ in the online publication). These will appear at the end of the main text, before ‘References’.

All notes should be used only where crucial clarifying information needs to be conveyed.

Avoid using notes for purposes of referencing, with in-text citations used instead. If in-text citations cannot be used, a source can be cited as part of a note.

Please insert the endnote marker after the end punctuation.

 

Data & Symbols

Symbols
Symbols are permitted within the main text and datasets as long as they are commonly in use or have explanatory definition on their first usage.

Hyphenation, em and en dashes
There is no set rule on the use of hyphenation between words, as long as they are consistently used.

Em dashes should be used sparingly. If they are present, they should denote emphasis, change of thought or interruption to the main sentence and can replace commas, parentheses, colons or semicolons.

  • The president’s niece—daughter of his younger brother—caused a media scandal when…

En dashes can be used to replace ‘to’ when indicating a range. No space should surround the dash.

  • 10-25 years
  • pp. 10-65

Numbers
For numbers zero to nine please spell the whole words. Please use figures for numbers 10 or higher.

We are happy for authors to use either words or figures to represent large whole figures (i.e. one million or 1,000,000) as long as the usage is consistent throughout the text.

If the sentence includes a series of numbers then figures must be used in each instance.

  • Artefacts were found at depths of 5, 9, and 29 cm.

If the number appears as part of a dataset, in conjunction with a symbol or as part of a table then the figure must be used.

  • This study confirmed that 5% of…

If a sentence starts with a number it must be spelt, or the sentence should be re-written so that it no longer starts with the number.

  • Fifteen examples were found to exist…
  • The result showed that 15 examples existed…

Do not use a comma for a decimal place.

  • 2.43 NOT 2,43

Numbers that are less than zero must have ‘0’ precede the decimal point.

  • 0.24 NOT .24

Units of measurement
Symbols following a figure to denote a unit of measurement must be taken from the latest SI brochure. See http://www.bipm.org/utils/common/pdf/si_brochure_8_en.pdf for the full brochure.

Formula
Formulae must be proofed carefully by the author. Editors will not edit formulae. If special software has been used to create formulae, the way it is laid out is the way they will appear in the publication.

 

Figures & Tables

Figures
Figures, including graphs and diagrams, must be professionally and clearly presented. If a figure is not easy to understand or does not appear to be of a suitable quality, the editor may ask to re-render or omit it.

All figures must be cited within the main text, in consecutive order using Arabic numerals (e.g. Figure 1, Figure 2, etc.).

Each figure must have an accompanying descriptive main title. This should clearly and concisely summarise the content and/or use of the figure image. A short additional figure legend is optional to offer a further description.

  • Figure 1: 1685 map of London.
  • Figure 1: 1685 map of London. Note the addition of St Paul’s Cathedral, absent from earlier maps.

Figure titles and legends should be placed within the text document, either after the paragraph of their first citation, or as a list after the references.

The source of the image should be included, along with any relevant copyright information and a statement of authorisation (if needed).

  • Figure 1: Firemen try to free workers buried under piles of concrete and metal girders. Photo: Claude-Michel Masson. Reproduced with permission of the photographer.

If your figure file includes text then please present the font as Ariel, Helvetica, or Verdana. This will mean that it matches the typeset text.

NOTE: All figures must be uploaded separately as supplementary files during the submission process, if possible in colour and at a resolution of at least 300dpi. Each file should not be more than 20MB. Standard formats accepted are: JPG, TIFF, GIF, PNG, EPS. For line drawings, please provide the original vector file (e.g. .ai, or .eps).

Tables
Tables must be created using a word processor's table function, not tabbed text.

Tables should be included in the manuscript. The final layout will place the tables as close to their first citation as possible.

All tables must be cited within the main text, numbered with Arabic numerals in consecutive order (e.g. Table 1, Table 2, etc.).

Each table must have an accompanying descriptive title. This should clearly and concisely summarise the content and/or use of the table. A short additional table legend is optional to offer a further description of the table. The table title and legend should be placed above the table.

Tables should not include:

  • Rotated text
  • Colour to denote meaning (it will not display the same on all devices)
  • Images
  • Vertical or diagonal lines
  • Multiple parts (e.g. ‘Table 1a’ and ‘Table 1b’). These should either be merged into one table, or separated into ‘Table 1’ and ‘Table 2’.

NOTE: If there are more columns than can fit on a single page, then the table will be placed horizontally on the page. If it still can't fit horizontally on a page, the table will be broken into two.

 

References

In-text citations
Every use of information from other sources must be cited in the text so that it is clear that external material has been used.

If the author is already mentioned in the main text then the year should follow the name within parenthesis.

  • Both Jones (2013) and Brown (2010) showed that …

If the author name is not mentioned in the main text then the surname and year should be inserted, in parenthesis, after the relevant text. Multiple citations should be separated by semi-colon and follow alphabetical order.

  • The statistics clearly show this to be untrue (Brown 2010; Jones 2013).

If three or fewer authors are cited from the same citation then all should be listed. If four or more authors are part of the citation then ‘et al.’ should follow the first author name.

  • (Jones, Smith & Brown 2008)
  • (Jones et al. 2008)

If citations are used from the same author and the same year, then a lowercase letter, starting from ‘a’, should be placed after the year.

  • (Jones 2013a; Jones 2013b)

If specific pages are being cited then the page number should follow the year, after a colon.

  • (Brown 2004: 65; Jones 2013: 143)

For publications authored and published by organisations, use the short form of the organisation’s name or its acronym in lieu of the full name.

  • (ICRC 2000) NOT (International Committee of Red Cross and Red Crescent Societies 2000)

Please do not include URLs in parenthetical citations, but rather cite the author or page title and include all details, including the URL, in the reference list.


Reference list

All citations must be listed at the end of the text file, in alphabetical order of authors’ surnames.

All reading materials should be included in ‘References’ – works which have not been cited within the main text, but which the author wishes to share with the reader, must be cited as additional information in endnotes explaining the relevance of the work. This will ensure that all works within the reference list are cited within the text.

NOTE: If multiple works by the same author are being listed, please re-type the author’s name out for each entry, rather than using a long dash.

NOTE: DOIs should be included for all reference entries, where possible.

Reference format
This journal uses the Harvard system – see below for examples of how to format:

  • Books:

Author, AA. Year. Title. Place of publication: Publisher.
Adam, DJ. 1984. Stakeholder analysis. 2nd ed. Oxford: Oxford University Press.
Silverman, DF. and Propp, KK. (eds.) 1990. The active interview. Beverly Hills, CA: Sage.

  • Chapters within books:

Achebe, C. 1995. Colonialist Criticism. In: Ashcroft, B et al The Post Colonial Studies Reader. London: Routledge. pp. 57–61.

  • Journal articles:

Author, A. Year. Title. Journal name, vol(issue): page. DOI
Martin, L. 2010. Bombs, bodies and biopolitics: Securitizing the subject at airport security. Social and Cultural Geography, 11(1): 17-34. DOI: http://dx.doi.org/10.1080/14649360903414585

NOTE: Please include DOIs for all journal articles where possible.

  • Conference papers:

Author, A. Year. Title of chapter. In: Title of conference proceedings, location, date, pp. page.
Lynch, M. 2003. Dialogue in an age of terror. In: The Annual Meeting of the American Political Science Association, Philadelphia, PA on 18 August 2003, pp. 4-7.

  • Organisational publications/Grey literature:

Author group. Year. Title. Place of publication: Publisher
World Health Organization. 2010. The world health report – Health systems financing: the path to universal coverage. Geneva, Switzerland: WHO.

  • Theses and dissertations:

Author, A. Year. Title. Unpublished thesis (PhD), institution.
Yudis, A. 2004. Failed responsibility of the media in the war on Iraq. Unpublished thesis (PhD), University of Manchester.

  • Webpages / PDFs:

Author, A. Year. Title, date of publication. Available at URL [Last accessed date month year].
Pascual, Amb. C. 2005. Stabilization and Reconstruction: Building peace in a hostile environment. Prepared statement to Senate Committee on Foreign Relations, 16 June 2005. Available at http://2001-2009.state.gov/s/crs/rls/rm/48644.htm [Last accessed 14 August 2012].

  • Newspaper articles [print]:

Author, A. Year. Title. Newspaper, date of publication, page.
Tate, P. 2007. Illicit organ trade increasing. The Jordan Times, 6 June, p. 3.

  • Newspaper articles [online]:

Author, A. Year. Title. Newspaper, date of publication, [URL and last accessed date].
Patel, SS. 2005. Climate; In a Marsh, Sifting the Past And Seeing the Future. The New York Times, 6 November [online access at http://query.nytimes.com/gst/fullpage.html?res=9800EEDF173EF935A35752C1A9639C8B63 last
accessed 28 April 2014].

Submission Preparation Checklist

  1. The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  2. Any third-party-owned materials used have been identified with appropriate credit lines, and permission obtained from the copyright holder for all formats of the journal. The submitting author acknowleges that there may be additional costs if copyright is not obtained and post-typesetting edits/Corrections are required.
  3. Tables are all cited in the main text and are included within the text document.
  4. Figures are all cited in the main text and are uploaded as supplementary files. Figures/images have a resolution of at least 150dpi (300dpi or above preferred). The files are in one of the following formats: JPG, TIFF, GIF, PNG, EPS (to maximise quality, the original source file is preferred).

  5. The author(s) agree to the payment terms, which will be applied if this submission is accepted for publication by the journal. Any waiver request must be made at the time of submission via the Comments to the Editor (below). Unless a waiver is granted by the journal, in writing, then the author(s) accepts that an Article Processing Charge (APC) may be invoiced post-acceptance.
  6. The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines. Every effort has been made to ensure that the submission is ready for peer review according to the journal's review policy. If submitting to a peer-reviewed section of the journal, the submitted files (including file properties) have been anonymised.
  7. All authors qualify as authors, as per the authorship guidelines, and have given permission to be listed on the submitted paper.

Copyright Notice

Authors who publish with this journal agree to the following terms (if a submission is rejected or withdrawn prior to publication, all rights return to the author(s)):

  1. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal.
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).

Submitting to the journal implicitly confirms that all named authors and rights holders have agreed to the above terms of publication. It is the submitting author's responsibility to ensure all authors and relevant institutional bodies have given their agreement at the point of submission.

Note: some institutions require authors to seek written approval in relation to the terms of publication. Should this be required, authors can request a separate licence agreement document from the editorial team (e.g. authors who are Crown employees).

Privacy Statement

The names and email addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will not be made available for any other purpose or to any other party. The full privacy policy can be viewed here.

Publication Fees

SectionAPC
Technical Articles£565.00
Short Reports£565.00
Commentaries£565.00
Reviews£565.00
Case Studies£565.00
Book Reviews£565.00

Articles accepted for publication will be asked to pay an Article Publication Charge (APC) to cover publication costs.

**Tax will be added to all fees charged, when applicable (includes VAT/Sales tax or any other applicable taxes).**

Members of the World Society of Sustainable Energy Technologies will receive a £25 discount if they declare their membership details to the editorial team before publication.

Funds for the APC can normally be sourced from your research funder or institution. This fee covers all publication costs (editorial processes; web hosting; indexing; marketing; archiving; DOI registration etc) and ensures that all of the content is fully open access. This approach maximises the potential readership of publications and allows the journal to be run in a sustainable way.

If you do not know about your institution’s policy on open access funding, please contact your departmental/faculty administrators and institution library, as many institutions will make funds available to support open access publications by their staff members.

If published, you will receive an APC request email along with information on how payment can be arranged.

Waiver Information

Requests for waivers should be made upon submission in your cover letter to the editors.

If you do not have funds available to pay the APC (e.g., because your institution/funder will not cover the fee) then we may be able to offer a discount or full waiver.

Should you need to discuss waiver options or the APC in general, please ensure that you contact the editor as early as possible. Editorial decisions are made independently from the ability to pay the APC.

Insitutional Agreements

Ubiquity Press offers a publishing agreement with institutions/libraries, so that they can directly support authors when publishing in our open access journals. The agreement removes the author from any of the payment process whilst also providing a 10% discount on the APC. Should you wish your institution to sign up to this agreement, UK-based institutions can do so via JISC. Institutions that wish to know more about the agreement but are not members of JISC should contact brian.hole@ubiquitypress.com for more information.

APC Cost Breakdown

In order to establish trust with authors, institutions and funders, we provide a transparent breakdown of how the APC is calculated. The framework used follows the structure created by the FAIR Open Access Alliance (FOAA. p3), as recommended by Plan S, thus ensuring that all Ubiquity Press journals are compliant with key open access funder requirements.

The table below shows how the publishing costs are broken down (2023 data). 

Discounts & Waivers10%
Journal Operations42%
Publication17%
Fees0%
Communication2%
General29%


Definitions for each of these categories, along with the Ubiquity Press average APC breakdown can be found at https://www.ubiquitypress.com/site/publish/.